Privacy Policy
Ark Academy
Last Updated: 2026-06-24
Ark Academy (“Ark Academy,” “we,” “our,” or “us”) values the privacy and safety of our students and families. This Privacy Policy explains how we collect, use, store, and protect personal information when families participate in our educational programs and services.
This policy is designed to provide clear and transparent information for parents and guardians, particularly regarding children’s privacy and online educational participation.
1. Parent-Controlled Accounts
Ark Academy operates using a parent-controlled account structure.
Parents or legal guardians are the primary account holders.
Parents provide enrollment information and required consents.
Students participate under the supervision and authorization of their parent or guardian.
Students do not independently create accounts at this stage of the program.
2. Information We Collect
We collect only information reasonably necessary to operate our educational programs and support participating families.
Parent Information
We may collect:
Parent or guardian name
Email address
Contact phone number
City of residency
Student Information
We may collect:
Student name
Student date of birth
Student gender (optional)
Program level
Availability and scheduling information
Operational Information
We may also collect:
Enrollment status
Participation history
Program start dates
Referral or marketing source information
Class recordings
Parent consent records and timestamps
3. How We Use Information
We use collected information to:
manage enrollment and participation
place students into appropriate programs and cohorts
schedule classes and educational activities
communicate with parents and students
provide educational services and support
maintain operational and administrative records
improve our educational programs, platform functionality, learning tools, and user experience
comply with legal and safety obligations
We do not sell student personal information.
Communication Preferences
Ark Academy may use parent-provided email addresses and phone numbers to send enrollment, scheduling, educational, operational, and program-related communications.
Mobile opt-in data and SMS consent information will not be shared, sold, rented, or disclosed to third parties or affiliates for their marketing purposes.
4. Class Recordings
Ark Academy classes conducted through live online sessions may be recorded for educational, operational, quality assurance, and technology improvement purposes, including:
allowing enrolled students to review sessions
supporting educational continuity
teacher training and quality assurance
curriculum development and program improvement
internal operational review
development, testing, and improvement of educational technology, learning tools, and artificial intelligence systems using de-identified or aggregated information where reasonably practicable
Access to recordings is limited to:
authorized administrative staff
educational management staff
assigned teachers and instructional personnel
participating students and their parents or guardians during active enrollment periods, as permitted by Ark Academy
Recordings made available to students and families are generally provided on a view-only basis unless otherwise authorized by Ark Academy.
Because recordings may include multiple students participating in the same session, Ark Academy may retain recordings for the educational benefit of other enrolled students even if an individual participant later withdraws consent or requests deletion of personal information.
Where required by applicable law and reasonably feasible, Ark Academy will take reasonable steps to remove, redact, or de-identify personal information associated with an individual participant.
Recordings are not publicly shared and will not be used for promotional or marketing purposes unless separate optional media consent has been provided by a parent or guardian.
5. Optional Media & Marketing Consent
Ark Academy may request separate optional consent to use selected materials for promotional or marketing purposes.
These materials may include:
class recordings or clips
screenshots
student projects
testimonials
participation materials
Providing media or marketing consent is entirely optional and is not required for participation in Ark Academy programs.
Parents or guardians may withdraw media consent by contacting us at privacy@arkacademy.io.
6. Third-Party Services
Ark Academy uses third-party service providers to operate its programs and services. These providers may process limited personal information as necessary to support operations.
Current service providers may include:
Airtable (data management)
Fillout (enrollment forms)
Google Workspace and Google Drive (communication and storage)
Google Meet (live classes)
Google Analytics (website analytics)
QuickBooks Online (accounting)
AWS and MongoDB (planned application infrastructure)
These providers may process personal information on Ark Academy's behalf as necessary to deliver services, store information, facilitate communications, conduct educational activities, or support platform operations.
7. Website Analytics
Ark Academy uses Google Analytics to better understand website usage and improve user experience.
Google Analytics may collect limited technical information such as:
browser type
device information
general geographic region
website interaction data
Ark Academy does not use behavioral advertising tools directed toward children and does not sell student data to advertisers.
8. Data Retention
Ark Academy retains personal information only as long as reasonably necessary for operational, educational, legal, and accounting purposes.
General retention practices include:
student and enrollment records retained during active participation and for a limited period afterward
financial and accounting records retained as required by applicable law
recordings retained for operational and educational purposes during active enrollment periods
Retention periods may be adjusted when legally required or operationally necessary.
9. Parent Rights & Data Requests
Parents and legal guardians may request to:
review personal information maintained by Ark Academy
correct inaccurate information
request deletion of personal information, subject to applicable legal, educational, operational, and record-retention requirements
withdraw optional media consent
Requests may be submitted to:
Ark Academy will review and respond to requests within a reasonable timeframe.
Certain information may be retained where required for legal compliance, financial recordkeeping, security purposes, educational operations, or the educational benefit of other enrolled students. Where required by applicable law and reasonably feasible, Ark Academy will take reasonable steps to remove, redact, or de-identify personal information associated with a deletion request.
10. Children’s Privacy
Ark Academy provides educational services for children and young learners with parent or guardian involvement.
For students under the age of 13:
parental consent is required before participation
parents control enrollment and participation decisions
students do not independently create accounts
Ark Academy is committed to handling children’s information responsibly and minimizing unnecessary data collection.
11. Data Security & Access
Ark Academy limits access to student and parent information to authorized personnel with operational or educational responsibilities.
We use reasonable administrative and technical measures to help protect personal information from unauthorized access, misuse, or disclosure.
However, no online platform or storage system can guarantee absolute security.
12. International Operations
Ark Academy operates internationally and may support families, staff, and operational teams across multiple countries.
Personal information may be accessed by authorized personnel supporting Ark Academy’s educational and operational activities, subject to appropriate internal access controls.
13. Changes to This Policy
Ark Academy may update this Privacy Policy periodically as programs, operations, or legal requirements evolve.
Updated versions will be posted with a revised “Last Updated” date.
14. Contact Us
If you have questions, concerns, or privacy-related requests, please contact : privacy@arkacademy.io
Privacy Policy
Ark Academy
Last Updated: 2026-06-24
Ark Academy (“Ark Academy,” “we,” “our,” or “us”) values the privacy and safety of our students and families. This Privacy Policy explains how we collect, use, store, and protect personal information when families participate in our educational programs and services.
This policy is designed to provide clear and transparent information for parents and guardians, particularly regarding children’s privacy and online educational participation.
1. Parent-Controlled Accounts
Ark Academy operates using a parent-controlled account structure.
Parents or legal guardians are the primary account holders.
Parents provide enrollment information and required consents.
Students participate under the supervision and authorization of their parent or guardian.
Students do not independently create accounts at this stage of the program.
2. Information We Collect
2. Information We Collect
We collect only information reasonably necessary to operate our educational programs and support participating families.
Parent Information
We may collect:
Parent or guardian name
Email address
Contact phone number
City of residency
Student Information
We may collect:
Student name
Student date of birth
Student gender (optional)
Program level
Availability and scheduling information
Operational Information
We may also collect:
Enrollment status
Participation history
Program start dates
Referral or marketing source information
Class recordings
Parent consent records and timestamps
3. How We Use Information
3. How We Use Information
We use collected information to:
manage enrollment and participation
place students into appropriate programs and cohorts
schedule classes and educational activities
communicate with parents and students
provide educational services and support
maintain operational and administrative records
improve our educational programs, platform functionality, learning tools, and user experience
comply with legal and safety obligations
We do not sell student personal information.
Communication Preferences
Ark Academy may use parent-provided email addresses and phone numbers to send enrollment, scheduling, educational, operational, and program-related communications.
Mobile opt-in data and SMS consent information will not be shared, sold, rented, or disclosed to third parties
or affiliates for their marketing purposes.
We use collected information to:
manage enrollment and participation
place students into appropriate programs and cohorts
schedule classes and educational activities
communicate with parents and students
provide educational services and support
maintain operational and administrative records
improve our educational programs, platform functionality, learning tools, and user experience
comply with legal and safety obligations
We do not sell student personal information.
Communication Preferences
Ark Academy may use parent-provided email addresses and phone numbers to send enrollment, scheduling, educational, operational, and program-related communications.
Mobile opt-in data and SMS consent information will not be shared, sold, rented, or disclosed to third parties or affiliates for their marketing purposes.
4. Class Recordings
Ark Academy classes conducted through live online sessions may be recorded for educational, operational, quality assurance, and technology improvement purposes, including:
allowing enrolled students to review sessions
supporting educational continuity
teacher training and quality assurance
curriculum development and program improvement
internal operational review
development, testing, and improvement of educational technology, learning tools, and artificial intelligence systems using de-identified or aggregated information where reasonably practicable
Access to recordings is limited to:
authorized administrative staff
educational management staff
assigned teachers and instructional personnel
participating students and their parents or guardians during active enrollment periods, as permitted
by Ark Academy
Recordings made available to students and families are generally provided on a view-only basis unless otherwise authorized by Ark Academy.
Because recordings may include multiple students participating in the same session, Ark Academy may retain recordings for the educational benefit of other enrolled students even if an individual participant later with
draws consent or requests deletion of personal information.
Where required by applicable law and reasonably feasible, Ark Academy will take reasonable steps to remove, redact, or de-identify personal information associated with an individual participant.
Recordings are not publicly shared and will not be used for promotional or marketing purposes unless separate optional media consent has been provided by a parent or guardian.
Ark Academy classes conducted through live online sessions may be recorded for educational, operational, quality assurance, and technology improvement purposes, including:
allowing enrolled students to review sessions
supporting educational continuity
teacher training and quality assurance
curriculum development and program improvement
internal operational review
development, testing, and improvement of educational technology, learning tools,
and artificial intelligence systems using de-identified or aggregated information where reasonably practicable
Access to recordings is limited to:
authorized administrative staff
educational management staff
assigned teachers and instructional personnel
participating students and their parents or guardians during active enrollment periods,
as permitted by Ark Academy
Recordings made available to students and families are generally provided on a view-only basis unless otherwise authorized by Ark Academy.
Because recordings may include multiple students participating in the same session, Ark Academy may retain recordings for the educational benefit of other enrolled students even
if an individual participant later withdraws consent or requests deletion of personal information.
Where required by applicable law and reasonably feasible, Ark Academy will take reasonable steps to remove, redact, or de-identify personal information associated with an individual participant.
Recordings are not publicly shared and will not be used for promotional or marketing purposes unless separate optional media consent has been provided by a parent
or guardian.
5. Optional Media & Marketing Consent
5. Optional Media & Marketing Consent
Ark Academy may request separate optional consent to use selected materials for promotional or marketing purposes.
These materials may include:
class recordings or clips
screenshots
student projects
testimonials
participation materials
Providing media or marketing consent is entirely optional and is not required for participation in Ark Academy programs.
Parents or guardians may withdraw media consent by contacting us at privacy@arkacademy.io.
6. Third-Party Services
Ark Academy uses third-party service providers to operate its programs and services. These providers may process limited personal information as necessary to support operations.
Current service providers may include:
Airtable (data management)
Fillout (enrollment forms)
Google Workspace and Google Drive (communication and storage)
Google Meet (live classes)
Google Analytics (website analytics)
QuickBooks Online (accounting)
AWS and MongoDB (planned application infrastructure)
These providers may process personal information on Ark Academy's behalf as necessary to deliver services, store information, facilitate communications, conduct educational activities, or support platform operations.
7. Website Analytics
Ark Academy uses Google Analytics to better understand website usage and improve user experience.
Google Analytics may collect limited technical information such as:
browser type
device information
general geographic region
website interaction data
Ark Academy does not use behavioral advertising tools directed toward children and does not sell student
data to advertisers.
Ark Academy uses Google Analytics to better understand website usage and improve user experience.
Google Analytics may collect limited technical information such as:
browser type
device information
general geographic region
website interaction data
Ark Academy does not use behavioral advertising tools directed toward children and does not sell student data to advertisers.
8. Data Retention
Ark Academy retains personal information only as long as reasonably necessary for operational, educational, legal, and accounting purposes.
General retention practices include:
student and enrollment records retained during active participation and for a limited period afterward
financial and accounting records retained as required by applicable law
recordings retained for operational and educational purposes during active enrollment periods
Retention periods may be adjusted when legally required or operationally necessary.
9. Parent Rights & Data Requests
9. Parent Rights & Data Requests
Parents and legal guardians may request to:
review personal information maintained by Ark Academy
correct inaccurate information
request deletion of personal information, subject to applicable legal, educational, operational,
and record-retention requirements
withdraw optional media consent
Requests may be submitted to:
Ark Academy will review and respond to requests within a reasonable timeframe.
Certain information may be retained where required for legal compliance, financial recordkeeping, security purposes, educational operations, or the educational benefit of other enrolled students. Where required
by applicable law and reasonably feasible, Ark Academy will take reasonable steps to remove, redact,
or de-identify personal information associated with a deletion request.
Parents and legal guardians may request to:
review personal information maintained by Ark Academy
correct inaccurate information
request deletion of personal information, subject to applicable legal, educational, operational, and record-retention requirements
withdraw optional media consent
Requests may be submitted to:
Ark Academy will review and respond to requests within a reasonable timeframe.
Certain information may be retained where required for legal compliance, financial recordkeeping, security purposes, educational operations, or the educational benefit of other enrolled students. Where required by applicable law and reasonably feasible, Ark Academy will take reasonable steps to remove, redact, or de-identify personal information associated with a deletion request.
10. Children’s Privacy
Ark Academy provides educational services for children and young learners with parent or guardian involvement.
For students under the age of 13:
parental consent is required before participation
parents control enrollment and participation decisions
students do not independently create accounts
Ark Academy is committed to handling children’s information responsibly and minimizing unnecessary
data collection.
Ark Academy provides educational services for children and young learners with parent or guardian involvement.
For students under the age of 13:
parental consent is required before participation
parents control enrollment and participation decisions
students do not independently create accounts
Ark Academy is committed to handling children’s information responsibly and minimizing unnecessary data collection.
11. Data Security & Access
Ark Academy limits access to student and parent information to authorized personnel with operational
or educational responsibilities.
We use reasonable administrative and technical measures to help protect personal information from unauthorized access, misuse, or disclosure.
However, no online platform or storage system can guarantee absolute security.
Ark Academy limits access to student and parent information to authorized personnel with operational or educational responsibilities.
We use reasonable administrative and technical measures to help protect personal information from unauthorized access, misuse, or disclosure.
However, no online platform or storage system can guarantee absolute security.
12. International Operations
Ark Academy operates internationally and may support families, staff, and operational teams across multiple countries.
Personal information may be accessed by authorized personnel supporting Ark Academy’s educational
and operational activities, subject to appropriate internal access controls.
Ark Academy operates internationally and may support families, staff, and operational teams across multiple countries.
Personal information may be accessed by authorized personnel supporting Ark Academy’s educational and operational activities, subject to appropriate internal access controls.
13. Changes to This Policy
Ark Academy may update this Privacy Policy periodically as programs, operations, or legal requirements evolve.
Updated versions will be posted with a revised “Last Updated” date.
14. Contact Us
If you have questions, concerns, or privacy-related requests, please contact : privacy@arkacademy.io
If you have questions, concerns, or privacy-related requests, please contact:
privacy@arkacademy.io